Administrative Assistant - Quality Assurance Unit, Filinvest Land, Inc. Follow up, monitor and encode Accomplishment Report for all Projects Assess and evaluate work accomplishment by different Project Groups Monitor and Report Construction Delay, evaluate construction time extension Update Percentage Status per housing unit, building, and other scope of works in systems (FREBAS & SAP) Submits Monthly Summary Report of Project Accomplishment Prepare business correspondence and management reports Handles confidential documents Coordinate office meetings and appointments of Construction Engineers, if necessary Process incoming and outgoing documents for distribution to concerned project Ensure that all project documents have been accounted for and filed in organized and systematic manner Answer telephone calls, determines purpose of the caller and forward call to appropriate personnel or department Maintains accurate data master file of all project documents Take initiative and devise ways for improving system for office operations Handles other department/consultant’s inquiries that come from time to time and provide assistance when or as necessary Trip tickets of staff going on official business trips Liquidation / Reimbursement of cash advances Request for office supplies Request for e-procurement of materials needed (thru E-procurement) Request for cash advance & payments Transmit outgoing project documents to different Project Sites Coordinates with various departments the dispatch of project documents Safeguards the confidentiality of all business transactions of the department and the company in general Performs other functions that may be assigned from time to time Updates Table of Organizational Monitoring of Job Order and Order to Construct