A highly organized and detail-oriented Virtual Administrative and Financial Assistant with extensive experience in financial management and administrative support. Adept at handling a wide range of tasks including revenue processing, expense management, data entry, and report preparation, while ensuring efficiency and accuracy in all financial and administrative operations. Key Responsibilities: Financial Responsibilities: 1. Processing Revenue Receipts: • Manage and record all incoming payments accurately. • Ensure timely processing of revenue receipts and proper documentation. • Track and document various revenue streams. 2. Handling Staff Surrenders and Imprests: • Process staff expense reimbursements and petty cash requests. • Maintain and reconcile imprest accounts to ensure proper fund allocation. • Ensure compliance with company policies for all financial transactions. 3. Payment Voucher Preparation: • Prepare payment vouchers for creditors, staff, and project-related expenses. • Verify the accuracy of payment requests and ensure they meet financial guidelines. • Maintain records of all payment transactions and prepare necessary documentation. 4. Data Entry into Accounting Systems: • Enter financial data into accounting software (e.g., Navision, QuickBooks) with precision. • Update and maintain the general ledger, ensuring data integrity. • Assist in periodic financial audits by providing necessary documentation and data. 5. Filing and Document Management: • Organize and file payment imprest warrants and vouchers systematically. • Maintain an efficient and accessible document management system. • Ensure all financial documents are archived according to company policies. 6. Preparing Financial Reports: • Assist in preparing weekly, monthly, and quarterly financial reports. • Compile and analyze financial data to support decision-making processes. • Present financial information in a clear and concise manner for stakeholders. Administrative Responsibilities: 7. General Administrative Support: • Schedule and manage appointments, meetings, and travel arrangements. • Handle email correspondence and phone calls professionally. • Maintain and update calendars, ensuring effective time management. 8. Customer and Client Support: • Provide customer service and support via email, phone, or chat. • Address customer inquiries, resolve complaints, and maintain customer satisfaction. • Update and manage customer records and databases. 9. Project Coordination: • Assist with project planning, coordination, and execution. • Track project progress, deadlines, and deliverables. • Prepare project documentation, reports, and status updates. 10. Data Management: • Enter and manage data in various systems and databases. • Ensure data accuracy, consistency, and integrity. • Generate and analyze reports to support business operations. 11. Marketing and Communication Support: • Assist with social media management, content creation, and scheduling. • Help with the execution of email marketing campaigns. • Conduct market research and prepare analytical reports.